Education for Justice FACT SHEET H-11 Fall 2008

GETTING A LANDLORD TO MAKE REPAIRS

If your landlord will not make repairs, there are things you can do to make the landlord fix the problems. If it is an emergency, call your legal aid office right away. Emergencies are things like no power, no heat, no working plumbing, no hot water, or an intent-to-condemn notice.

If it is not an emergency, do these things:

1. Fill out the attached repair list and mail it to your landlord. Keep a copy.

2. If your city has housing inspectors, call them. When they come, show them your list so that they do not miss anything. Ask for a copy of their report. In Minneapolis, call 311. In St. Paul, call (651) 228-6230. Housing inspectors may find problems that you missed. If the problems are bad enough, they can condemn the building if repairs aren’t made. If problems are not emergencies, inspectors usually give landlords 30 days to fix them.

A landlord cannot evict you for asking for repairs or calling a housing inspector. If a landlord tries to evict you because you asked for repairs, you can ask the court to dismiss the eviction and “expunge” it, which means erasing it from public records. See our fact sheet Your Rights in Eviction.

3. If the landlord still does not make the repairs, file a Rent Escrow action. This means you pay your rent to the court to start a repairs case against the landlord. You can also use the case to make your landlord follow the things in your lease if they have been violated. You can file one if:

· It has been 14 days since you sent the landlord a letter about repairs; or

· A deadline given by housing inspectors has passed.

If you have a low income, call your legal aid office. They can represent you, refer you to another agency, or give you advice. If you can’t get a lawyer, you can do it yourself.

Until you file your Rent Escrow action, pay your rent to the landlord. If you do not pay, your landlord can file an eviction against you. You have defenses because of the repair problems, but it is better and safer to use a Rent Escrow action than to defend an eviction.

4. To file a Rent Escrow action:

· Go to the county courthouse. Take with you:

1. a Rent Escrow Affidavit (the form attached)

2. a copy of the inspection orders or your letter to the landlord, and

3. all the rent due (cash or certified check). You don’t need to wait until

your rent is due to file a Rent Escrow. But you must pay all the rent into court when it is due.

· There is a filing fee. If you have a low income, you can fill out an inability to pay form (IFP) instead of paying the filing fee. Bring proof of your income like pay stubs or proof of government assistance.

5. The clerk will set a hearing for you within 10-14 days

Bring all your evidence to court. Photos that show the problems are very helpful. Label and date them for the court. If an inspector has been out, get a certified copy of the Inspection Report. Go to the inspections office to get one. If the inspector knows more than is in the report, you can “subpoena” (make) them come to court. Ask the court clerk how to do this. You can also bring other witnesses, such as a neighbor who has seen the repair problems.

For each repair problem, show the Court:

· How long it’s been a problem.

· How long the landlord knew about it.

· How the problem has affected you and made your life worse. Give details!

6. You can ask the Court to:

· Order repairs.

· Reduce your rent until the repairs are done.

· Give you back rent money for the months you lived there with the repair problems.

· Let you get the repairs made and deduct the cost from your rent.

Here is an example. It is now June. You moved in January 1. The plumbing was bad when you moved in. The roof has leaked since March, and you told the landlord in writing as soon as it started to leak. You can ask for some money off the rent for January and February because of the bad plumbing and a larger amount off for March, April, May and June, because of the leaky roof. So, out of the money you paid into Court, most of it will go back to you because of the repair problems that were not fixed. Also, your future rent should be reduced until the landlord makes all of the repairs that the court orders. It is important to note that different judges give different values to repair issues so the amount of rent reduction can be very different depending on who it is or where you live.

If you don’t file a Rent Escrow, you can sue in Conciliation Court to get rent money back. You can do this while you live there or after you move out. In Conciliation Court, you cannot ask for repairs to be made – just for money damages. You do not need a lawyer. For evidence, it helps to have things like letters, inspection reports, and photos. See our fact sheet, Conciliation Court.

Minneapolis Legal Aid – CLE

MN Legal Services Coalition

2324 University Avenue W. – Suite 101B

St. Paul, MN 55114

Don’t use this fact sheet if it is more than 1 year old.

Write us for updates, a fact sheet list, or alternate formats.

Fact Sheets aren’t a complete answer to a legal problem.

See a lawyer for advice.

TENANT’S REPAIR LIST

Dear Date:

Please make the following repairs within the next 14 days.

Ö	PROBLEM	WHEN IT STARTED	DESCRIPTON
	INFESTATIONS
	Mice
	Cockroaches
	Other
	ELECTRICAL
	No/ Broken smoke detector
	Exposed Wiring
	Short Circuits
	No cover plates on outlets
	Other
	PLUMBING
	No hot water
	Clogged pipes/toilet
	Bad water pressure
	Dripping faucets
	Leaks
	Other
	WINDOWS
	Missing/Torn screens
	Missing/Torn storm windows
	Broken/Cracked glass
	Missing/ Broken locks
	Other
	DOORS
	No deadbolt locks
	Broken locks
	Missing/Broken door knobs
	Other

PROBLEM

WHEN IT STARTED

DESCRIPTON

WALLS / CEILINGS/ FLOORS

Chipped / Flaking paint

Holes or cracks in walls

Leaky roof or ceiling

Holes in carpet

Missing/Broken tiles or linoleum

Other

FURNACE

Not enough heat

Gas leaks

Other

APPLIANCES

Broken stove/oven

Broken refrigerator

Other

SECURITY / PRIVACY

Illegal Entries by landlord

Disturbance by other tenants

Break-ins, vandalism

Other

OTHER AREAS

Bare patches in yard

Trash from previous tenant

Problem with garage

Leaky basement

Pay utility bills

Other

Tenant’s Name:

Tenant’s Address

STATE OF MINNESOTA

DISTRICT COURT

COUNTY OF

(Plaintiff (tenant)

RENT ESCROW

AFFIDAVIT

vs.

FILE NO:

Defendant (Landlord)

Plaintiff states under oath:

1) My address is

2) My landlord’s name is

3) My landlord’s address is

4) The monthly rent is $

5) ¨

I sent the landlord a letter describing the repair problems or violations of the lease. The landlord did not fix them within 14 days. A copy of my letter is attached.

and / or

An inspector ordered the landlord to make repairs. The inspector’s deadline has passed, and the landlord has not made all the repairs. A copy of the inspector’s orders is attached.

6) As of today, the amount of rent that I owe is $

I am depositing that amount with

the court.

7) My best estimate is that it would cost $

for the landlord to make all the repairs.

8) The landlord has known about these repair problems since approximately the following

date or dates

9) Since these repair problems have existed, my apartment has not been worth the amount

of rent I pay. It has only been worth $

per month.

10) I respectfully ask the court to issue an order including the following:

Order the landlord to make all of the repairs right away.

Reduce my rent to $

per month until the month after all of the repairs are

completed. For any repairs that the landlord does not complete by the Court’s deadline, authorize me to pay for the repairs myself and deduct the payments from future rent.

Of the money I deposited with the court, order that $

be returned to me, for

the rent that I have paid while the landlord did not make the repairs.

If I am entitled to more rent money back for the repair problems in the past months,

enter a judgment against the landlord for $

and authorize me to collect

the judgment by taking it out of future months’ rent.

If I have used an attorney, enter a judgment in my favor for reasonable attorney fees.

Authorize me to collect the judgment by taking it out of future months’ rent.

Set a follow-up hearing to make sure the landlord has made the repairs ordered.

Other:

11) To the best of my knowledge, I am not filing this case for an improper reason, such as harassment or delay; my claims are supported by the law, and there is evidence for them. I know that I can be fined or sanctioned by the court if this statement is false.

Dated:

Signature

Daytime phone

Subscribed and sworn to me

this

day of

Notary Public

For the court to fill out

Total rent deposited: $

_____________

+ $16.00 filing fee = $

_________

total paid.

Set for

_________________

M, in

______________

Notice sent

_________

Continued to

____________

M ,in

______________

Notice sent

_________